Beaumont Office Hours
Open to the Public Monday – Friday 8:00 a.m. to 4:30 p.m. Staff available until 5:00 p.m. to answer phone inquiries Port Arthur Office Hours
Open to the Public Monday – Friday
8:00 a.m. to 4:30 p.m. Staff available until 5:00 p.m. to answer phone inquiries
Appointed to Office October 18, 2004
The Jefferson County Clerk has a staff of 34 employees in three offices. Her annual budget is approximately $1.5 million and she collects revenues for fees for numerous services provided. The County Clerk is also responsible for registry accounts created by probate and county court orders.
The County Clerk's duties as set out in the State Constitution and in state statutes, include keeping all public records of Jefferson County, whether they be records of actions of the Commissioner's Court, the County Courts-at-Law, or any records filed by the general public in the County Clerk's office.
Generally, these records can be divided as follows:
Commissioner's Court Records - The County Clerk as an ex-officio member of the Court, has the responsibility of being present or having a deputy present at every official meeting of the Court, writing the Court minutes and recording all bids, proposals and contracts made by the Court in any of its work. This includes processing petitions for the creation of special districts or incorporation of areas in the county.
Personal Records - The County Clerk is responsible for the filing and indexing of the following records of a personal nature:
Birth and death certificates that occur outside cities with registrars.
Mortgages on all personal property that is movable except automobiles.
Armed forces discharges.
Funeral Directors' licenses and embalmers' licenses.
Cattle brands or ownership marks on animals.
Assumed names, such as businesses operating under names other than those of the owners, with exception of corporations.
Records relating to estates of deceased residents.
Records relating to gaurdianships of minors and incompetents.
Other miscellaneous licenses.
The County Clerk issues marriage licenses, stevedores' and warehousemen's licenses.
Real Property Records - The County Clerk must file, index, and record all legal instruments concerning real property titles in Jefferson County. These instruments include deeds; deeds of trust; contracts, mortgages and liens of various types; federal tax records; and execution records.
The County Clerk keeps maps and field notes showing political subdivisions not in incorporated areas; rights-of-way for the state, county, and city highways and streets; and rights-of-way for the drainage districts. Maps may not always be available for all rights-of-way, as the clerk's office depends on the various road building groups and drainage districts' personnel to furnish them.
County Courts-at-Law Records - The County Clerk, as clerk of these courts, is responsible for filing and indexing all papers involved in civil and criminal suits of these courts. She also prepares the judges' dockets, issues abstracts of judgments, and executions and orders of sale. A deputy must be in attendance at all court trials.
As a member of the County Election Board the County Clerk is responsible for the inspection and delivery of voting machines and other supplies used at the polls in all special and general elections called by the county and for tabulation of election returns. Her office also handles all absentee voting for party primaries, county, and state elections.
Index of Services
Court Rules - County Court at Law No. 1
Court Rules - County Court at Law No. 2 & No. 3